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Accounting and Corporate Regulatory Authority

Due date & requirements for VCC annual general meetings (AGMs)

All variable capital companies (VCCs) must hold their AGMs on time to avoid penalties.

Last updated 29 January 2026

On this page

What is an AGM
AGM due date and requirements
When you can skip holding an AGM

What is an AGM

An AGM is a mandatory annual meeting of VCC shareholders. During an AGM, the VCC will present its financial statements (or "accounts") to its shareholders (or members).

Members can also raise any questions about the financial position of the VCC.

AGM due date and requirements

All VCCs must hold an AGM within six months after their financial year end (FYE) unless they:

  • Are exempt from holding an AGM

  • Choose to dispense with the AGM

Note: You must hold AGMs on time to avoid penalties. If you need to delay your AGM, you can apply for an extension of time (EOT) of up to 60 days.

When you can skip holding an AGM

A VCC can only skip its AGM for two reasons.

Valid exemptions

Reason for not holding AGM

Details

VCC directors give early notice to their members


Directors must send written notice to the members at least 60 days before the AGM due date.

The notice must state that the VCC will not hold an AGM for that financial year.

VCC sends financial documents instead


The VCC must send a copy of these documents to all persons entitled to receive AGM notices:

  • Audited financial statements, or audited consolidated financial statements, and balance sheet (if your VCC is a parent company)

  • Auditor's report

Document timing requirements:

  • If you gave notice that no AGM will be held: Send within five months after the FYE

  • If you are holding an AGM: Send at least 14 days before the meeting starts

Note: You must declare your AGM details (AGM date or exemption details) when you file an annual return. This applies whether you held an AGM, were exempt, or dispensed with holding an AGM.